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["Position Action Request (PAR) Form \nInstructions    (Page 1 of 2)"]
["This form must be completed electronically"]
["\nThis form is to be completed and approved for all position actions except hiring part-time credit and non-credit lecturers and student workers.  \n\nWhen completing this electronic form to request a new hire or rehire full-time and part-time educational assistants, you must submit the initial request at least ten (10) business days before the start of the new contract.\n\nThis form must be completed in its entirety and must include an approved job description (as an attachment).   If a job description doesn’t exist, the Requesting Manager/Supervisor or Dean must work with the Human Resources Director and/or Assistant in creating one.\n\nBy completing and processing this form as outlined below, it is hoped that the prospective employee will not experience any delay in payment and that budget limitations can be maintained.  Also, it is illegal for any state agency to hire personnel unless all paperwork has been properly processed.   \n\nOnce this request is approved by the President and the Requesting Manager is notified, the new employee must complete a New Hire Employment Packet in the Human Resources Office.  They must provide a resume and 2 forms of ID.  Additionaly they will need to request Official  College transcripts for thier highest degree.  For returning employees, only this form needs to be completed.  Incomplete packets will be returned to the requesting Division Dean, which may cause employment delays.  \n\nAll prospective employees must start at the beginning of a pay cycle.  Any work performed before the necessary paperwork is processed will be considered volunteer work and will not be processed as reimbursable services without the direct approval of the Dean of Administration and Institutional Effectiveness. "]
[null,null,null,"POSITION ACTIONS"]
[null,null,null,"Establish"]
[null,null,null,"Hire/Rehire"]
[null,null,null,"Reclassify"]
[null,null,null,"Refill"]
[null,null,null,"Other: Change in funding, salary rate increases, temporary assignment of additional duties, title change, change in total number of hours to be worked, etc. "]
[]
[]
[]
[]
[]
[]
[]
[null,null,null,"Email Subject Line: "]
[null,null,null,"Position Action Request (Transaction) - POSITION NAME"]
[]
[null,null,null,"Emailed by Requesting Mgr to:"]
[null,null,null,"HR"]
[null,null,null,"Division Dean"]
[null,null,null,"Finance Department"]
[null,null,null,"Dean of Administration"]
[null,null,null,"President Broadie"]
[null,null,null,"HR"]

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["Position Action Request (PAR) Form \nInstructions    (Page 2 of 2)"]
["Requesting Manager/Supervisor","Name of individual completing the PAF, often times this would be the direct supervisor of the position concerned."]
[]
["Department ","Dept. in which position is located:  President's Office, Academic Affairs, Finance, Human Resources, IT, etc."]
[]
["Today’s Date  ","The date the form is filled out."]
[]
["Transaction Type","Establish: Creation of a new position (include an organizational chart and proposed job description)- including Educational Assistants"]
[null,"Hire/Rehires:  For all hires, including rehires"]
[null,"Reclassify: Up/down grading of an existing position. This includes a change in rank/salary grade and/or bargaining unit"]
[null,"Refill:  Refilling of an existing position"]
[null,"Other: Category includes funding, salary rate increases, temporary assignment of additional duties, change in title only, change in total number of hours to be worked, etc.  If you are unsure which category applies, contact HR"]
[]
["Appointment Type","Permanent:  This category applies to positions of a permanent nature;  "]
[null,"Special/Temporary:  An appointment limited in duration;"]
[null,"Acting/Interim:  An appointment not resulting from a search, used to address staffing emergencies (use of this category must be cleared with HR first.)"]
[]
["Employment Type","Mgmt./Conf. Prof. \n            FT = 40 hours/wk\n            PT = less than 40 hours/wk"]
[null,"Unclassified\n            FT = 35 hours/wk\n            PT = less than 35 hours/wk"]
[null,"Classified (Clerical, Protective Services, Maintenance, Admin/Residual)\n            FT = 40 hours/wk\n            PT = less than 40 hours/wk"]
[null,"Educational Assistants (Temporary positions)\n            FT =  35 hours/wk\n            PT = less than 35 hours/wk"]
[]
["Dual Employment","When hiring a current State of CT employee into a secondary assignment, completion of Form CT-HR-25 (Dual Employment Request) must be initiated by the Secondary Agency (if within the same agency, then by the hiring supervisor).  The CT-HR-25 Form must be completed and fully executed prior to an employee commencing the secondary assignment.  "]
[]
["Employee Name ","Requesting Manager should include the name of the incumbent in the affected position.  For Refills, HR will fill in the employee name when employment offer has been accepted."]
[]
["Start & End Date ","Enter the proposed start date which must be the first day of a pay period.  End dates are required for temporary positions.  If needed, HR will update."]
[]
["Justification  ","A written justification (2-question part on PAR-Page 2) is required for all requests.  A current/proposed job description must be attached for all requests which indicates a degree required by the position.\nSignature of employee who is directly or indirectly within the line of supervision for the proposed appointee is required."]
[]
["Current Job Title/Classification & Step","For all actions, list the current title, the Salary Grade and Step for Mgmt./Conf. Prof., Faculty and Classified positions.  For example, Financial Aid Assistant / CCP16-12/Step 4."]
[]
["Proposed Job Title/Classification & Step","For reclassifications list the title, Salary Grade, and Step as appropriate, to which the original position is being changed.  For establishment of new positions, list the proposed new title and Rank or Salary Grade, as appropriate."]
[]
["PROCESSING ORDER -  Approval or Review by:"]
[]
["Division Dean/Exec. Director"]
[null,"Approves request, states reason, signs, and dates."]
[]
["Human Resources - send to Director and Acting Asst. Director of HR"]
[null,"Reviews and approves job description, and provides PCN, salary information, etc."]
[]
["Dean of Administration & Inst'l Effectiveness "]
[null,"Approves of funding and provides funding codes."]
[]
["President "]
[null,"Approves, conditionally approves, or denies request."]

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[]
["Position Action Request  (PAR)",null,null,null,null,null,null,null,null,null,null,null,"X"]
["This form must be completed electronically and emailed to HR.  Your Division Dean must be consulted about the request prior to submission."]
["Once completed by the Requesting Manager/Supervisor, the PAR must be sent to each approver/reviewer in sequence via \ne-mail as an attachment along with an approved job description.  The email subject line should read “Position Action Request (Transaction) - POSITION NAME.  For example, Position Action Request (Renewal) – TUTOR."]
["Requesting Department"]
["Requesting Manager/Supervisor",null,null,null,"Department",null,null,null,null,null,"Today's Date"]
[]
["Transaction:",null,null,"Position:",null,"Appointment:",null,null,null,"Employment:"]
[null,"Establish New Position",null,null,"Mgmt/Confidential",null,"Permanent",null,null,null,"Full-time"]
[null,"Hire/Rehire",null,null,"Unclassified",null,"Special/Temporary (EA)",null,null,null,"Part-time       Hrs/Wk"]
[" ","Reclassify",null,null,"Classified",null,"Acting/Interim "]
[null,"Renewal",null,null,null,null,"Rehired Retiree",null,null,null,"Type \"X\" if this is a dual assignment."]
[null,"Other (specify)",null,null,null,null,null,null,null,{"$f":"IF(J12=M1,\" \",\"If this request is approved,  a dual employment request form must be completed\")","v":" "}]
[]
[]
["Employee Name",null,null,null,null,null,null,null,null,null,"Start Date","End Date"]
[]
["Current Job Title/Classification",null,null,null,null,null,"Proposed Job Title/Classification  (For Reclassification Only)"]
[]
["REQUIRED Justification for Position Request & Funding to be completed on PAR-Page 2.           \n"]
["Division Dean "]
["   I am ",null,"because:"]
["Division Dean:",null,null,null,null,null,null,null,null,null,"Date:"]
["Human Resources "]
["Job Description is ",null,null,null,null,null,null,"PCN:",null,null,"N/A:"]
[null,"Pay Rates","Current",null,"New ","Difference"]
[null,"Hourly ",null,null,null,{"$f":"IF(H27=0,\"N/A\",IF(C27=0,\"N/A\",ROUND(H27/C27,2)))","v":"N/A"},null,{"$f":"E27-C27","v":0},"Non-permanent appointment #:"]
[null,"Biweekly ",null,null,null,{"$f":"IF(H28=0,\"N/A\",IF(C28=0,\"N/A\",ROUND(H28/C28,2)))","v":"N/A"},null,{"$f":"E28-C28","v":0},"Rehired Retiree Contract Year #:"]
[null," Annual",null,null,null,{"$f":"IF(H29=0,\"N/A\",IF(C29=0,\"N/A\",ROUND(H29/C29,2)))","v":"N/A"},null,{"$f":"E29-C29","v":0}]
["Human Resources Review:",null,null,null,null,null,null,null,null,null,"Date:"]
["Dean of Administration & Institutional Effectiveness (Funding Certification)"]
["Funding for this position is: ",null,null,null,null,null,null,"The funding for this position is:"]
[]
["Finance Department (Coding)"]
["Fund",null,"Org",null,"Program","Chartfld 2",null,"Distribution %","Estimated Annual Fringe"]
[]
[]
["Dean of Administration & Institutional Effectiveness:",null,null,null,null,null,null,null,null,null,"Date:"]
["Approval by President:"]
[]
[null,null,"Signature:",null,null,null,null,null,"Date:"]
[]
[null,"Comments:"]
[]
["Human Resources (Processing)"]
["Employee ID",null,"Union"]
[]
["Distribution:  Requesting Mgr, Human Resources, Division Dean,Finance Department, Dean of Admin & Inst'l Effectiveness, President, Human Resources"]
["Rev. 3/19/19",null,null,null,null,null,null,null,null,null,null,"Page 1"]

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[null,null,null,null,null,null,null,null,"**Job description must be submitted as a separate attachment along with the PAR**"]
["Justification for Position Request & Funding  ",null,null,null,null,null,null,null,"SAMPLE ANSWERS TO QUESTIONS "]
["Why is this position action being requested and how is it being funded?       "]
[null,null,null,null,null,null,null,null,"Math and chemistry are in high demand.  This hire is an effort to provide as many math tutoring EA hours as there were last semester, and provide support in chemistry.    Although I had previously found a qualified person who had completed the hiring packet,  he took another job.   \n\nHiring/renewing tutors helps ASC meet its mission statement goals.  \n\nFunding: existing funds allocated for tutoring services."]
["How does this position tie into our: \n              1.  Mission, Vision, and Value Statement \n              2.  Our Strategic Plan \n              3.  Overall benefit to the College?                    "]
[null,null,null,null,null,null,null,null,"The mission of the Academic Support Center is to provide a full service testing and tutoring experience that cultivates student success.\n\nThe ASC is comprised of a dynamic collection of dedicated educators who strive to enhance the learning experience and academic and professional achievement of GCC students through comprehensive services which include:\n\n● Testing Center\n     Provides placement, computer literacy, makeup, and CLEP and DSST testing.\n● Tutoring Center\n     Provides one-on-one, drop-in, group, and online tutoring in most subject areas.\n● Writing Center (WC)\n     Provides one-on-one writing tutoring to students in all subject areas.\n\nBy fostering a supportive environment, the ASC strives to inspire students at every level of preparedness to advance, to excel, and to reach their fullest potential.\nWith tutors, department goals are met and on average, 80% of students who receive tutoring are successful, earning a C or higher.   \n\nFurther, the GCC Strategic Plan Priority two of Educational Excellence offers two areas of focus that tutors help to accomplish. Area of focus # 2 states, “Develop services to meet academic, career, and personal needs of students.” And area of focus # 3 states, “Create educational excellence throughout the campus.”  Tutoring online, drop-in, on ground, and in groups provides the necessary support to meet personal time constraints across the campus.  \n"]
[]
[]
[]
[]
["Except in conformity with the requirements of the State Ethics Commission, no relative of an employee of the community colleges shall be eligible for appointment, employment, or promotion to a position over which that individual exercises jurisdiction, and no employee is permitted to supervise, either directly or indirectly within the line of supervision, a relative working in a state position.\n\nRequesting Manager/Supervisor certification: I hereby certify that no relationship exist between the individual named for appointment herein and me that would result in a violation of the rule stated above. \n"]
[]
["Signature:",null,null,null,null,"Date:"]
[]
["This certification must be signed by each employee who is directly or indirectly within the line of supervision for the proposed appointee"]

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["Bargaining Unit",null,"Minimum Degree Required Verified",null,"Degree"]
[]
["NP-2 (Service/Maint)",null,"Yes",null,"AA"]
["NP-3 (Admin/Clerical)",null,"No",null,"AS"]
["NP-5 (Protective Services)",null,null,null,"BA"]
["P-5 (Admin/Residual)",null,null,null,"BS"]
["25 (4C's- Faculty/Unclassified)",null,null,null,"MA"]
["46 (4C's-Non-Faculty/Unclassified)",null,null,null,"MS"]
["50 (Mgmt/Unclassified)",null,null,null,"Other"]
["None"]